Each customs licensed warehouse is denoted with a Customs Code Number issued by Customs. Working hours of a warehouse is from 9.30AM to 5.30PM (closes on all Customs holidays).
A Warehouse Manager so detailed works on-behalf of the custom officials and is deemed to possess sufficient warehousing experience to carry out day-to-day warehousing activities and to submit the report to the customs and to the management.
Apart from appointing warehouse Manager, the warehouse-keeper to appoint skilled staff in the following departments for a smooth functioning of bond activities.
- Customs Liaison & Marketing
- Operation &
- Bond Documentation
1. CUSTOMS LIAISONING & MARKETING TEAM
- Persons detailed to perform above activities should have thorough knowledge about the bond documents that are maintained at the Customs bond department in respect of customs correspondences, crediting/debiting of warehouse Insurance value of the stock from the sum insured, providing periodical bond stock report to Bond Officer and apprising the officer about the Time Expiry Bonds held available at the warehouse.
- In addition to that, he should approach various Custom Brokers and Importers explaining about the availability of infrastructure at his warehouse, safety and security measures taken to safe-guard the stock during heavy rain/hot summer/riot.
- Further, during his visit to the bond customers, he should distribute the warehouse tariff for various activities besides issuing NOC certificates by furnishing the details about the fresh Into-bonds for customs bond processing.
- Also, the person has to be instructed to hand over the warehouse invoices as per the agreed tariff and to collect the payments by way of cheque/net transfer for the completed work.
- The person so detailed should submit daily report to the warehouse Manager for onward submission to the company management.
Skilled and experienced persons are employed to supervise the cargo handling operations. After thoroughly going through the Into-Bond/Ex-Bond Bills of Entry, the supervisor should be capable of instantly deciding about the type of suitable handling mode such as mechanical or manual during de-stuffing and loading operations. After completion of each de-stuffing and delivery activities, stack card is maintained to identify the bond stock and the same is conveyed for documentation. The supervisor should take extra care while handling the Dangerous goods (DG) by following the company SOP.
A bond stack-card is a document wherein entire bond details of each bond are furnished such as, the bay where the bond is stacked, Importers and Custom Brokers name, Bond number/date, warehouse job number, container number(s), received date of each bond, quantity/tonnage received. Also make dispatch entries such as delivery date, delivered quantity and the balance quantity held available at the warehouse.
3. Duties and responsibilities of Documentation and billing clerks:
- Number of Into-Bonds received (like number of containers and LCL)
- Number of available bonds on stock
- Invoices amount (excluding GST amount)
- Available insurance sum as per customs insurance records.